Sales & Marketing Administrative Assistant

Job Category: Sales & Marketing
Job Type: Full Time
Job Location: Hood River
Salary: $18 per hour

Full Job Description

The Administrative Assistant is responsible for providing appropriate office support necessary to operate an effective, smooth running Sales department. This includes reception duties, data entry, filing, scheduling, coordination of meetings/events/visits, ordering supplies, and maintaining event calendar. Other duties include website and social media management, receiving over-the-phone orders, and assisting in preparation of sales and event presentations. The Administration Assistant inputs information quickly and accurately from a variety of sources into a computer database. Provide courteous, polite, and professional service to all customers and visitors.

Qualifications

Proficiency with Microsoft Office tools and Excel. Excellent writing and speaking skills. Knowledge of website management. Must be organized with attention to detail; typing speed and accuracy. Experience with SAP or other website data management preferred. Ability to learn new tasks, technology, and programs quickly. At least 2 years’ experience. Must be 18 years of age. Must have a valid driver’s license.

I. Primary Job Duties

  • Assist Sales team with coordination and implementation of department projects to ensure timely completion
  • Receive and enter orders accurately into SAP
  • Delivers all orders in SAP for invoicing
  • Call clients as a follow-up on orders
  • Process Pick Tickets and create Bills of Lading
  • Data Entry: inventory, shipping, best buy information
  • Packs and ships all Retail orders
  • Review data for deficiencies and errors, make or suggest corrections as needed

II. Secondary Duties

  • Maintain social media and website management as directed; updating frequently
  • Assists with preparation of presentation and event materials
  • General office support
  • Additional data entry support for bulk customer service representative
  • Coordinates all deliveries with warehouse
  • May answer phones, route calls and provide general customer service

III. Miscellaneous

  • Providing general clerical assistance as needed
  • Cross train with sales to occasionally provide back-up coverage
  • Assists with delivery of marketing materials when needed
  • Assist with Sales events and new marketing initiatives as needed; some travel may be required
  • Keep information confidential

Work Environment

Professional office environment: Involves 90% sitting and working at a computer/video display terminal and 10% walking and distributing information and supplies. Involves bending, lifting, typing, stretching arms and fingers. General working hours are 8:00am – 5:00pm Monday through Friday. These hours and days may change based on work load.

Physical Requirements

Must be able to communicate effectively, verbal and written; able to sit for long periods of time. Must be able to type on a keyboard. Must be able to lift 30 pounds.

Candidates must pass a pre-employment drug screening and basic background check prior to employment. HRJCO is an Equal Opportunity Employer.

Applicants have rights under Federal Employment Laws:

Family and Medical Leave Act (FMLA)

https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf

Equal Employment Opportunity (EEO)

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Employee Polygraph Protection Act (EPPA)

https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf

Job Type: Full-time

Pay: $18.00 per hour

Benefits:

  • 401(k)
  • Dental insurance
  • Employee discount
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Vision insurance

Schedule:

  • 8 hour shift
  • Monday to Friday

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